Generate work orders in advance: indicates the number of days before the scheduled service date of the work order. If you select a large number of days in advance, you may have a lot of work orders that are only sitting there. However, if you decide too much a few days in advance, you may not have time to prepare. If no value is entered, work orders are generated on the expected service day (reservation date) at the time of data creation specified in the agreement. In Field Service settings, there are important default settings that you can set for agreements that allow administrators to control how the organization creates agreements. We use agreements – with customer resources, incident types, and price lists – to set up this scenario. After the execution of an employment contract by a field technician and concluded by a manager, an invoice is issued for the work completed as part of the normal invoicing process of the work order. This applies whether or not a mission is part of an agreement. You can find more information about the lifecycle and status of tasks. If you choose to use contract invoices, you can create a new agreement to generate invoices or add invoices to an existing service contract. If the contract accounts relate to planned maintenance work, we recommend that you have the work orders concluded and the invoices concluded under the same agreement. You can edit active agreements.
treatments are immediately eligible and update the agreement after a short period of time. In the agreement, set the System Status field to Active. This triggers the creation of reservation data that represents the data on which the service is to be run. Contract invoices are used to automatically generate invoices for products and services. Invoices are generated in a defined repetition and each time contain the same products at the same price. Invoices are generated and invoiced, regardless of whether work orders are executed or not. This is a similar pattern to the one you can pay a monthly mobile phone bill, no matter how many phone calls or text messages you send. The Flexibility before booking and flexibility after booking fields indicate how many days before and after the scheduled date of the work order can be scheduled.
These fill in the Start of the date window and End of the date window fields in the generated work orders to support the scheduling wizard. For example, if you plan to perform the monthly maintenance on the 8th of each month and set the flexibility at 7 days before and after booking, work orders can be scheduled between the 1st and 15th of each month. The invoice is generated in advance based on what you set for X in the Agreement Invoices X days in advance field in the Foreign Service Settings in the Agreement section. This means that the invoice due date is set on the basis of your recurring account establishment, but X days in advance is established. If no value is entered for agreement invoices X days in advance, the system generates the invoice on the day of the invoice date in the Agreement generation period field and then in the foreign service settings. In addition to a booking set, any agreement may also have an optional billing system. Each billing institution contains one or more billing products. The implementation of the reservation of the agreement and the settlement plan may be repeated. You may have (for example) an annual agreement to maintain one device per week, but you are billed each month. Here are some different ways to set up and use agreements. The agreement generates: Service account and billing account: As with work order fields, the service account defines where the agreement work orders take place, while the billing account defines to whom the invoice should be sent.
Field service agreements are used to automatically schedule work orders and invoices based on one or more deposits. These agreements are most often used for preventive maintenance work. For example, if you are a soil police company, a routine floor maintenance contract can be set up each year for a customer. . . .